Background
A global logistics company manages large quarterly co-pack projects that require rapid workforce scaling at their Ohio distribution facility. These projects involve fast-moving timelines, seasonal volume swings, and the need to bring in additional warehouse and forklift talent in short windows.
To stay on schedule, the facility depends on a staffing partner who understands high-volume surge periods and can support both HR and operations during peak activity.
Problem
Across quarterly co-pack cycles, the client faced recurring workforce hurdles familiar to many warehouse and distribution operations:
- Sudden high-volume staffing needs (warehouse associates and forklift operators)
- Hit-or-miss show rates from previous vendors
- Attendance drops during longer project periods
- Limited bandwidth for HR and supervisors to manage workforce issues
- A need for reliable, real-time communication and onsite visibility
- Tight production deadlines with zero room for staffing gaps
They weren’t just trying to fill shifts. They were trying to avoid costly production delays—and needed a partner who could match that urgency.
Solution
AIS applied a proven high-volume staffing model built for surge cycles, complex warehouse environments, and deadline-driven production.
1. A High-Volume Launch Playbook
Across five consecutive launches, AIS provided structured support including:
- Fast, coordinated onboarding with paid pre-start orientation
- A dedicated onsite presence
- Real-time communication with HR and operations
- Shift-by-shift visibility at the timeclock
Goal: Consistency from launch to launch, even as volumes grew.
2. Accountability + Attendance Support
During Q1 of the largest launch, AIS developed a custom attendance policy paired with a weekly perfect attendance bonus.
AIS representatives were onsite daily—including at the timeclock—to reinforce expectations and answer questions.
- 52% of workers earned the bonus in week 1
- 59% earned it in week 2
A simple system that stabilized attendance during critical production windows.
3. Quality-Driven Candidate Selection
The recruiting approach focused on:
- Reliable, show-ready associates
- Strong forklift operator talent
- Accurate matching to the client’s workflow and culture
HR and operations leaders consistently praised candidate quality, communication, and responsiveness.
4. Scalable Support as Their Needs Expanded
Backed by the TalentLaunch Network, AIS ensured the client had a scalable workforce strategy that could support both their current facility and future expansion needs.
“The professionalism, communication, and attention to detail have played a huge role in the success of this project. Our collaboration with AIS has been exceptional.”
— Warehouse Supervisor
Impact
Five Launches. Five Wins.
| Role | Launch 1 | Launch 2 | Launch 3 | Launch 4 | Launch 5 |
|---|---|---|---|---|---|
| Warehouse Associates | 82% fill | 118% fill | 106% fill | 96% fill | 105% fill |
| Forklift Operators | 150% fill | 175% fill | 100% fill | 100% fill | 87.5% fill |
Across all launches, AIS provided:
✔ Reliable workforce coverage
✔ Outstanding show rates (including multiple 100% days)
✔ Consistent communication and support
✔ Improved attendance and engagement
Operational leaders reported smoother project execution, less stress on internal teams, and stronger results across every co-pack wave.
“AIS delivered 26 candidates for a 21-person need — with a 100% show rate. As we grow, our supervisors keep asking that we reach out to AIS for all future needs because the quality and quantity of candidates have been wonderful.”
— HR Manager
Final Takeaway
High-volume staffing isn’t just about filling orders—it’s about hitting deadlines, stabilizing production, and removing chaos from complex surge cycles.
AIS delivered five successful launches, a stronger attendance program, and smoother operations for a major logistics provider. Their experience shows how a flexible, scalable staffing model can support both steady operations and rapid expansion.
Need reliable staffing for your next high-volume project? AIS helps warehouse, distribution, and logistics operations build the teams they need—fast. Let’s talk workforce strategy.
